The following agenda was added or modified on 2025-05-29 11:31:25 by ddunbar@grotonma.gov.

PARKS COMMISSION    AGENDA

Monday, June 2, 2025, 4:30-6:20 p.m.

 

1.  Call to Order

1. Welcome new member, Mark Presti
2. Public Comments +

 

*4:40 PRESENTATION:    Boy Scout Project:  Painting Fences (5 min)

 

*4:45 ANNUAL ORGANIZATION (15min)

1.  Election of Officers:   Chair, Vice Chair, CPC Rep, Clerk
2. Setting meeting times

 

**5:00 PRESENTATION:   ACTIVITAS Update:   Megan Buczynski (30 min)

-(5 min) Review where project left off (current layout, overall cost, discussion on phasing and adjustments to the plan -taking design to the next level)

- (5 min) Review required next steps - resource area delineation / NHESP review; survey work; items need to bring the design to the next level in consideration of design and permitting for the future project(s)

- (10 min) Forming a Working Group and defining their role and method of reporting back - to me it makes sense to build on the previous working group and add additional representation from the Commission and User Group

- (10 min) Review expected outcomes / deliverables using the appropriated funding.  As part of this there should be a discussion about if we are “going back to the drawing board” at all, or if we should move forward with the program elements identified in the previous phase, knowing that there will be tweaks as we get further into design especially as we receive the existing conditions information noted above. 

 

 

 

1. Reports
2. Chair: Lost Lake portable restroom; Vandalism Cow Pond
3. DPW. Parks work done past month
4. CPC:
5. Financials: Projected Operating and Capital Budgets/
6. No Weed Prevention Application, nor June Field Application (see handout)

 

III.  Old/Unfinished Business

1. Policy and Procedures: General Operating Procedures: VOTE

 

1. New Business

 

*6:00    1. Self-Reporting:   Violation of Open Minute Law 

2.. Proposal:   Park Commission Goal Setting Workshop

3. Proposal Signing of Invoices/Permits

 

1. Approvals (5 min)
2. Minutes of May 5, 2025
3. Permits
4. Invoices

 

 

**6:20 VI.   Next Meeting:   Adjourn 

 

+Public Comments will be allowed for a limited time set by the chair with comments not exceeding 3 min per speaker if possible.   Discussions and actions will not be taken as part of the Public Comment Period   The public may be allowed to participate on agenda topics as allowed by the Chair.

 

* Start times are estimated unless indicated as scheduled at a Set Time **

 

Votes may be taken at any time during the meeting.   The listing of topics that the Chair reasonably anticipates will be discussed at the meeting is not intended as a guarantee of the topics that will be discussed.   Not all topics listed may in fact be discussed and other topics not listed may also be brought up for discussion to the extent permitted by law. 

If there was previous agenda for this meeting it is below

Monday June 2, 2025 at 4:30 PM

Meeting Agenda

1^st Floor Meeting Room

 

4:30pm    Don Black – Fence Painting

 

Public Comment Period - except where otherwise noted public participation in this meeting will be limited to the Public Comment Period. The Public Comment Period will run no longer than ten minutes.  During the Public Comment Period, individual speakers will be permitted to address the Commission one time for a maximum of three minutes. All remarks shall be addressed to or through the Chair or to the public body as a whole.  Matters presented by speakers during the Public Comment Period will not be debated or acted upon by the Commission at the time they are presented.

 

4:40 PM   Organization of Commissioners and Election of Officers

 

4:50 PM   Self Reporting – Open Meeting Law Violation

 

5:00 PM   Meeting with Activitas

 

5:30 PM   Vandalism at Cow Pond

 

                 Portable Restroom for Lost Lake Courts

 

                 Cutler Field Backstops

 

Community Preservation Committee Representative Update (Anna Eliot) – This report and any discussion resulting from it will run no longer than ten minutes

 

Policy and Procedures Updated Copy

 

Budget Review

 

 

Old/New Business:

Sign permits/ invoices

 

Approve Outstanding Meeting Minutes

 

Schedule Next Meeting and Adjourn - this meeting will Adjourn by 6:20 PM

 

 

Topic start times are estimated.

Votes may be taken at any time during the meeting.  The listing of topics that the Chair reasonably anticipates will be discussed at the meeting is not intended as a guarantee of the topics that will be discussed. Not all topics listed may in fact be discussed, and other topics not listed may also be brought up for discussion to the extent permitted by law.

The listing of topics that the Chair reasonably anticipates will be discussed at the meeting is not intended as a guarantee of the topics that will have been discussed. Not all topics listed may in fact be discussed, and other topics not listed may also be brought up for discussion to the extent permitted by law.