Williams Barn Committee Agenda

Date :  Monday, June 24, 2024

Start Time : 4:00 PM

Adjourned:

Place : Williams Barn

• Quorum (5 members min.) –
• Approve May 20 meeting Minutes.
• Approve accounts payable.
• Representative Margaret Scarsdale and Agricultural Commissions Meetings

o    Members are attending when they can.

  New Business:

• The Sustainability Commission would like to host a small event during one of the September or October farmers markets. Guided hike through Sorhaug Woods where we will teach some fundamentals of forest management

o    Charlotte will attend to provide an update.

• Intern interview:

o   Bob to provide an update

• Waiver,

o   Town Attorney for approval?

 -Williams Barn Committee and Groton Farmer's Market are not responsible for the amount of food/beverages sold. They are not liable to cover any expenses of the food truck.

-By checking box this agreement, I agree that I am solely responsible for any personal injury or loss of property, while participation in Groton Farmer's Market.

• Market Manager Schedule.

o   Review the sign up list.

Upcoming event 

• Riverfest was June 9^th 11am – 4pm at the Petapawag boat ramp–

o   Attended by May, Chris, Steve, Bruce and Matt.

• Student visits 3rd Grade classes - May 29th and 30^th
• Memorial Day Parade – May 27^th 

 

Farmers Market 2024 Season

15 x Summer Markets; Fridays 3pm to 7pm July 5^th to Oct 11^th

Thanksgiving Market Nov. 23rd

Fee schedule:

$20 per market due day of the market = $300

If paid in full before the July 5th = $260

If paid in full for the remainder of the season, after July 5^th: Remaining Markets @$20 ea less $20.

 

Enforcing vendor insurance requirements

All vendors MUST be covered before we allow them at the market.

An Insurance Certificate Naming the Town as an Additional Insured for general liability with limits of $1,000,000 per Occurrence.

 

Vendors

• To Be Approved: “Kodinos Seafood and Svenfish LLC”
• List to be provided.
• Food Trucks – Steve W working on this. Will not pay a fee.

https://docs.google.com/forms/d/e/1FAIpQLSfwYYa90TlWtXAPCPG8fbxCeCl0NFEHs1lF8tMvNDXZecoKPQ/viewform

 

Old Business:

• Fire Buildings Inspection.

o   Impact Fire will do the inspection for $600.

o   Need to submit to ConCom for 2026 budget.

• Bruce is working on the Grants.
• Committee Charter
• Garden at the Barn Eagle Scout project –In the Fall.

Next meeting

            During the Market this summer.

The listing of topics that the Chair reasonably anticipates will be discussed at the meeting is not intended as a guarantee of the topics that will have been discussed. Not all topics listed may in fact be discussed, and other topics not listed may also be brought up for discussion to the extent permitted by law.