Williams Barn Committee Agenda

Date :  Monday, May 20, 2024

Start Time : 4:00 PM

Adjourned:

Place : Williams Barn

• Quorum (5 members min.) –
• Approve April 21 meeting Minutes.
• Approve accounts payable.
• Representative Margaret Scarsdale and Agricultural Commissions Meetings

  New Business:

• The passing of Bob Wyatt - Donations in his memory may be made to The Williams Barn
• The Sustainability Commission would like to host a small event during one of the September or October farmers markets. Guided hike through Sorhaug Woods where we will teach some fundamentals of forest management. Invite: charlotte.a.weigel@gmail.com
• Intern interview:

o   Applicates:

• Josh Consolo
• Colby LaPointe
• Estella
• Special needs volunteer.
• Waiver:

 -Williams Barn Committee and Groton Farmer's Market are not responsible for the amount of food/beverages sold. They are not liable to cover any expenses of the food truck.

-By signing this agreement, I agree that I will not hold the Town of Groton and its agents, liable for any personal injury or loss of property, while participation in Groton Farmer's Market.

• Market Manager Schedule.

Upcoming event 

• Grotonfest Spring into Summer vote and application - May 19^th

o   May will set up a Canopy and man the booth.  Please support her.

• Riverfest in June 9^th 11am – 4pm at the Petapawag boat ramp–

o   Setup should be done at 10am and you can park at the NRWA

• Memorial Day Parade – May 27th
• Student visits 3rd Grade classes - May 29th and 30^th

 

Farmers Market 2024 Season

15 x Summer Markets; Fridays 3pm to 7pm July 5^th to Oct 11^th

Thanksgiving Market Nov. 23rd

Fee schedule:

$20 per market due day of the market = $300

If paid in full before the July 5th = $260

If paid in full for the remainder of the season, after July 5^th: Remaining Markets @$20 ea less $20.

 

Enforcing vendor insurance requirements

All vendors MUST be covered before we allow them at the market.

An Insurance Certificate Naming the Town as an Additional Insured for general liability with limits of $1,000,000 per Occurrence.

 

Vendors

• To Be Approved: “Kodinos Seafood and Svenfish LLC”
• List to be provided.
• Food Trucks – Steve W working on this. Will not pay a fee.

https://docs.google.com/forms/d/e/1FAIpQLSfwYYa90TlWtXAPCPG8fbxCeCl0NFEHs1lF8tMvNDXZecoKPQ/viewform

 

Old Business:

• Fire Buildings Inspection. Joe to update.
• Bruce is working on the Grants.
• Committee Charter
• Garden at the Barn Eagle Scout project –In the Fall.

Next meeting

• Monday June TBD at the Barn.

The listing of topics that the Chair reasonably anticipates will be discussed at the meeting is not intended as a guarantee of the topics that will have been discussed. Not all topics listed may in fact be discussed, and other topics not listed may also be brought up for discussion to the extent permitted by law.