Town of Groton
Meeting Notice
Town Clerk
173 Main Street
Groton, MA 01450
(978) 448-1100
Trustees of the Groton Public Library Meeting
Tuesday, May 12 2020 at 4:30 PM
Other: See Agenda, Specified in Agenda ,
This meeting was posted Thursday, May 7 2020 at 9:17 AM
Agenda
Groton Public Library Trustees Meeting Agenda
Tuesday, May 12, 2020 at 4:30 pm
ZOOM MEETING ID: https://us02web.zoom.us/j/81017695702
AGENDA
Call to Order
New Business*
Unfinished Business*
- Approval of Meeting Minutes from April 14, 2020 Meeting
- Report on Action Items from Previous Meetings
- Review Trustees’ Calendar for Current Month
Standing Committee & Liaison Reports
- Budget & Finance*
- Approval to waive direct-to-staff cash collections for any services through August 31
- Town Manager Budget Updates
- Robbins Books & Materials for FY2021
- Q3 Reports & Current Operating Expenses Report
- Requests for additional supplies
- Building & Equipment*
- Roof: Insulation purchased and final skylight fixes
- DPW: Parking Lot Drainage Work, Brush Removal, Sweeping, Lawn, Street Signs
- Foundation & Emergency Exit Project Updates
- Landscaping Quote for south side drainage issues
- Capital Planning Committee Request
- Policy, Personnel, & Planning*
- Review Town, Senior Center, and Draft Library Phased Re-Opening Protocols and Plans
- Strategic Planning Consultant Revised Contract
- Staff Tuition Reimbursement Request
- Liaison Reports*
- Art Committee: Art Show down May 6; in limbo
- GPL Endowment:
- Report on May 7 Meeting
- Review FY2021 Grant Request
- Social Media Report
- Library Director*
- Patron Feedback
- GPL To Go
- GPL Magic Academy
- Summer Reading June 15-Aug 31
- Program & Service Updates
- Patron & Staff Updates
- Monthly Report & Statistics
- Other News & Updates
Other Business*
- Town Election: Library Trustees
- Open Session for topics not anticipated 48 hours prior to meeting
Review*
- Review of Action Items from Current Meeting
- Upcoming Meetings & Events:
- Trustees Meetings: June 9, July 14, August 11 (not 18?)
- Spring Town Meeting: Saturday, June 13 at 10 am
- Annual Town Election: Tuesday, June 9 (absentee ballots strongly encouraged)
Adjournment *Votes may be taken
If there was previous agenda for this meeting it is belowGroton Public Library Trustees Meeting Agenda
Tuesday, May 12, 2020 at 4:30 pm
ZOOM MEETING ID: https://us02web.zoom.us/j/81017695702
AGENDA
Call to Order
New Business*
Unfinished Business*
- Approval of Meeting Minutes from April 14, 2020 Meeting
- Report on Action Items from Previous Meetings
- Review Trustees’ Calendar for Current Month
Standing Committee & Liaison Reports
- Budget & Finance*
- Approval to waive direct-to-staff cash collections for any services through August 31
- Town Manager Budget Updates
- Robbins Books & Materials for FY2021
- Q3 Reports & Current Operating Expenses Report
- Requests for additional dolly carts for materials handling
- Building & Equipment*
- Roof: Insulation purchased and final skylight fixes
- DPW: Parking Lot Drainage Work, Brush Removal, Sweeping, Lawn, Street Signs
- Foundation & Emergency Exit Project Updates
- Landscaping Quote for south side drainage issues
- Capital Planning Committee Request
- Policy, Personnel, & Planning*
- Review Town, Senior Center, and Draft Library Phased Re-Opening Protocols and Plans
- Strategic Planning Consultant Revised Contract
- Liaison Reports*
- Art Committee: Art Show down May 6; in limbo
- GPL Endowment:
- Report on May 7 Meeting
- Review FY2021 Grant Request
- Social Media Report
- Library Director*
- Patron Feedback
- GPL To Go
- GPL Magic Academy
- Summer Reading June 15-Aug 31
- Program & Service Updates
- Patron & Staff Updates
- Monthly Report & Statistics
- Other News & Updates
Other Business*
- Town Election: Library Trustees
- Open Session for topics not anticipated 48 hours prior to meeting
Review*
- Review of Action Items from Current Meeting
- Upcoming Meetings & Events:
- Trustees Meetings: June 9, July 14, August 11 (not 18?)
- Spring Town Meeting: Monday, May 18 (likely to be postponed)
- Annual Town Election: Tuesday, June 9
Adjournment *Votes may be taken
The listing of topics that the Chair reasonably anticipates will be discussed at the meeting is not intended as a guarantee of the topics that will have been discussed. Not all topics listed may in fact be discussed, and other topics not listed may also be brought up for discussion to the extent permitted by law.
Library Board of Trustees Meeting Remote Participation 5/12/2020
The Library Board of Trustees will be holding a remote meeting where all participants are connected via webcam and voice chat on Tuesday 5/12/2020 at 4:30 PM.
The meeting will be conducted utilizing the software ‘Zoom’. This meeting will be conducted in a Webinar format. Computer/tablet/phone users can join the meeting in the Zoom software as a participant and choose to allow video/voice chat features. Video and microphone (for voice) will be disabled for all public participants until you indicate in the software that you wish to address the meeting by using the ‘Raise Hand’ feature at the bottom of the Webinar window. At an appropriate time, the Library Director will grant you access to speak in the webinar. Your microphone feature must be enabled at that time to be heard (you optionally can enable your webcam video for that period also). After you are done speaking the Library Director will again set you to be a viewer only and disable your webcam/microphone from broadcasting. Participants also have the option of typing a question in the comments or using the Q&A feature to ask a question if they feel more comfortable asking that way.
This will be our first time attempting this. We fully expect to have some slight issues with remote participants. If you have a comment/question during the meeting and are experiencing issues getting it to work properly please mail director@gpl.org with your comments and the Library Director will attempt to relay them during the meeting.
Please note: The Library Board of Trustees will not be in a position to help the public troubleshoot their computers or other devices. If you plan to participate in the meeting, we recommend you install the software beforehand and be sure any audio/video equipment you plan to use is working beforehand (microphones, speakers/headphones, webcam, etc.).
People wishing to just watch the meeting can do so through the zoom app or watch on The Groton Channel who will be broadcasting it on their government channel (Channel 41 on FIOS / 192 on Charter).
The listing of topics that the Chair reasonably anticipates will be discussed at the meeting is not intended as a guarantee of the topics that will have been discussed. Not all topics listed may in fact be discussed, and other topics not listed may also be brought up for discussion to the extent permitted by law.